Print From iOS To Any Printer or PDF For Free

While Apple has technically enabled the printer function on iPhones, iPads, and iPod Touches, printing only works currently on 18 specific models of HP printers.

AirPrint Activator

To enable printing to any printer attached to your Mac, use the free AirPrint Activator (formerly AirPrint Hactivator).

It’s a simple program. I’ve been using a beta of version 2 without problems.

PDF Printing

You can print to a PDF by downloading and installing the CUPS-PDF Installer. Share that printer for it to show up on your AirPrint Activator list.

Automator to Move the PDF / Dropbox

The CUPS-PDF Installer prints to your folder:
/Users/Shared/CUPS-PDF/[your account]
or, for iOS devices, to:

Those aren’t easy places to find your PDF, so we’ll automatically move those files when they arrive.

Open Automator (Applications – Automator), then select the “Folder Action” template. This will allow you to choose the CUPS-PDF folder where your printed files go by default. Then drag over the library action “Move Finder Items” and choose where you want the file moved to. You might want to move the file to your desktop. I chose to move the files to a Dropbox sub-folder called CUPS Print Jobs, automatically backing them up and making them accessible to me through the Dropbox app or GoodReader app on my iPhone and iPad.

I set up this Automator action for both my CUPS folders that are printed to, the folder from my user account (used when printing to CUPS-PDF from my Mac) and the ANONYMOUS folder (used when printing to CUPS-PDF from iOS devices).

In order to allow Automator to move files from the ANONYMOUS folder, you need to go to it in the finder (/Users/Shared/CUPS-PDF/ANONYMOUS), CTRL-click on it, select Get Info and add yourself to the permissions for that folder.

Other Options

If these instructions are too much for you and you have $19.95 burning a hole in your pocket, you can do the same thing with Printopia 2.

These features also should be appearing in updates from Apple at some point in the future.

MS Word editing on iPad

I recently needed to do some basic editing of Word documents from the iPad. Looking at the app store, I found Pages ($9.99) by Apple, Documents To Go Premium – Office Suite ($14.99), and QuickOffice Connect Mobile Suite for iPad ($14.99) to be the most popular applications for this. I’ll refer to thees as just Pages, Documents To Go, and QuickOffice.

After using these apps, I found file transfers and Word compatibility to be the two major issues.

1) How to Move Files

The Apple iPad is not a traditional computer. It does not have a file system that is designed to be universally accessed. Therefore applications need to be creative.

I wanted to be able to edit and save documents kept on Dropbox, the popular cloud file storage service. This factor ruled out Pages. When used in conjunction with an application like GoodReader or Air Sharing, Pages can import files from Dropbox. The problem comes when you want to save those files you edited in Pages back to Dropbox. It’s a mess. Sure, you can save the Pages file locally as a Word file, sync with iTunes, bring the file to your desktop, then load it into Dropbox. But what kind of workflow is that?

Both Documents To Go and QuickOffice will import and save directly to Dropbox and other services.

There are other ways to move documents to and from your computer. Documents To Go has a program that you can install on Windows or Mac. I prefer Quickoffice‘s solution though. Quickoffice lists an IP address, e.g., which you can type into the web browser of any computer on your local network. From there, you can download and upload files. It’s slick.

2) Compatibility with Word

In general, I found Pages to be the strongest stand alone word processor, both in terms of editing and Word compatibility. Unfortunately, the lack of a good file transfer workflow disqualified it for me.

Both Quickoffice and Documents To Go handled most documents well enough to be useful. Neither did well with multiple columns. Quickoffice appeared to more consistently show page breaks. Documents To Go was slightly better at drawing tables on the examples we gave it.

There were a lot of quirks but both apps worked. And if you made some changes to the document, it wouldn’t screw up the existing formatting. So even if not everything looked right on the iPad, it looked correct when loaded back into Word.

Other Considerations

In favor of Documents To Go:

  • Documents To Go is a universal app, meaning that it will work on iPhone and iPad so you don’t have to buy separate apps.
  • Only Documents To Go can edit PowerPoint files. The editing mode is unusual in that it only occurs in what looks like an outline view. Still, that’s better than QuickOffice which can only view PowerPoint files. Also, only Documents To Go will show you notes saved in PowerPoint.
  • Documents To Go launches with the last document open that you were using. This can be a timesaver.

In favor of Quickoffice:

  • Quickoffice has a more intuitive user interface. For example, in Documents To Go you tap a file in Dropbox once to download it. You tap it again to open it. In Quickoffice, that’s just one tap. Another oddity in Documents To Go is that it creates a “Documents To Go” folder in Dropbox, even though it can use any folders. You can delete the folder but Documents To Go will add it back.
  • The Quickoffice has a simpler layout and prettier icons.
  • Quickoffice autosaves documents.

Both apps can edit Excel files. They are also compatible with a bluetooth wireless keyboard.


The saying goes that the iPad is a great media consumption device, but not the ideal media creation tool. I agree, at least for now. If you need to do serious word processing, photo manipulation, etc, you’re better off with a traditional computer due to it’s full fledged operating system (with printing and file management) and more capable applications. I suspect that in a year we’ll have vastly more capable iOS for iPad. Perhaps there will even be Office apps from Microsoft.

I can’t proclaim a winner between Documents To Go and Quickoffice. They are both regularly updated with new features. If you plan on editing MS Office files a lot, you might want both. I’m going to continue switching between the two since I can’t decide which is better.  If you have any opinions on these apps or others to write documents on the iPad, let me know.